Registration Procedures & Policy

Key Add & Drop Dates

View the full calendar here: TST Key Academic Dates | Wycliffe College

It is the students' responsibility to mark and plan ahead of key dates to ensure course registration, payment, and other academic activities are completed in a timely manner. In each terms, these are the dates to specifically watch for as it has registration and financial implications. Read more on Student Account website. 

Students should know the requirements of their degree program and may need to consult with their college academic adviser according to the procedures of their college before registering for courses.

Course adds: For Fall and Winter courses this is last day of the first week of classes. In the summer session, a student must register for a course before the first four hours of instruction have concluded. For summer courses, the Last Day to Add the course is published in the Course Catalogue.

Course withdrawals: The final day for withdrawing from a course without academic penalty is generally when one-third of the hours of class instruction have concluded; the precise dates are published in Key Academic Dates. Students who do not intend to complete a course or courses must cancel the course via ACORN before the deadline for withdrawal without academic penalty. Students still enrolled in a course after the final date to cancel the course will receive a grade for that course. Not attending classes or ceasing to complete further course work or not writing the examination do not constitute grounds for cancellation without academic penalty from a course; the course remains on the record with the grade earned, including “0” for incomplete work.

For Summer courses, unless otherwise stated in the ‘Enrolment Notes’ of the course listing, the last date to add a course, withdraw from a course (drop without academic penalty) and to obtain a 100% refund (minus the minimum charge) is one calendar day per week of the published meeting schedule (start and end date) of the course as follows: One-week Summer course – 1 calendar day from the first day of class for the course; Two-week Summer course – 2 calendar days from the first day of class for the course, etc. up to a maximum of 12 calendar days for a 12 week course. This is applicable to all delivery modalities.

Fee Refund from Dropped Course: Last Day to Drop HF and YF Courses without Academic Penalty is not the same day as last day to drop without financial penalty. The amount of a refund depends upon the date the registration or course cancellation is recorded on ROSI. An exception to the refund schedule will normally be considered ONLY when there is evidence of an error on the part of the university. For the full Refund Schedule visit Refund page for more detailed schedule on financial implications. (Toronto School of Theology --> All Colleges --> Refund Schedules...).  Summer refund schedule is different, also refer to the website for specific schedule. If you cancel a course, the course fee is adjusted or reversed in accordance with this schedule, using the course cancellation date recorded on ACORN. If you cancel your registration for the session, there are additional financial implications.

Cancelling Your Registration in A Session

To cancel registration in a particular session you need to drop all of your courses. To drop courses, you must login to ACORN. When you drop your last course, you will be asked if you want to cancel your registration. Cancelling your registration will block course enrolment privileges for that particular session. 

To avoid a minimum charge, drop all of your courses before the academic session begins. If you drop all courses on or after the first day of the academic session, the University will charge you a minimum charge (around $320). Please note that you may incur more charges if you drop your classes after a certain date. 

Read more on Student Account website. 

You will need ACORN for:

• Add and drop courses
• Add and change meeting sections
• List courses on your record
• Check to see if there is still room in a course
• Check your waiting list status
• View/print your timetable
• Access grades, GPA’s and academic status
• Display your academic record
• View/print fees invoices
• View/print T2202A’s (tax receipts)
• Change and reactivate your PIN
• Change your address and telephone number
• Change your email address
• Change next of kin and emergency contact information
• View other personal information
• List your ROSI transactions
• Sign up for refunds by direct deposit

Use of ACORN/ROSI to register or enroll in courses means that you agree to abide by all the academic and non-academic rules and regulations of Wycliffe College and the Toronto School of Theology and that you assume the obligation to pay academic and incidental fees according to the policies and requirements that apply to you. Academic policies and procedures can be found in the TST Basic and Advanced Degree Handbooks (Handbooks | Toronto School of Theology (tst.edu)) as well as the Wycliffe College Calendar. There is registration requirement for all Basic Degree programs at Wycliffe College, see section on Continuation of Registration.

Registration Procedure for Conjoint Students on ACORN

Conjoint students are students in MDiv, MTS, Certificate of Theological Studies, MA in Theological Studies, ThM, DMin, PhD in Theological Studies

By mid-July for Fall and Winter sessions(date varies by year), you will be able to register for courses via the web, by using ACORN (University of Toronto Student Information System). ACORN stand for Accessible Campus Online Resource Network.  

• This instruction applies to all courses except for Reading & Research courses, comprehensives, or thesis (see below instructions on how to register for R&R courses and thesis).
• For Basic Degree student, UofT full-time student status requires 4 or more courses/credits. Part-time students is defined as those who with a load of 3 or less courses.

Every student has an academic adviser who can advise on course selection. As a simple guide please use the worksheet for your program and try to complete courses in the suggested order. If you would like a new or an updated copy of your worksheet, please email the registrar's office (wycliffe.registrar@utoronto.ca). For example all MDIV students should try to begin with WYP1111HF Life Together, and MTS students should begin with the core required courses. Core courses beginning with 'WY' on the worksheet are Wycliffe required classes.

1. Log in and Update Information

1. Click on ACORN.
2. Click on "Login to ACORN".
3. Enter your UTORid/JOINid and password and click "Login".
4. Now you have access to ACORN. (N.B., more information can be found on U of T's ACORN How-To webpage)
5. If you want to update your address, telephone number or email, click on “Personal Information”.
6. You can exit the session at any time by clicking on “logout”.

2. Register for Courses

(Please note: more information can be found on U of T's ACORN How-To webpage)

1. Click on “Enrol & Manage”
2. At the top of the ‘Enrol & Manage’ screen choose the session tab you’d like to enrol courses in (e.g. 2022-2023 Fall/Winter)
3. Click on "Courses" under the session tab chosen in the previous step
4. Use the search field to search for courses by course code or title. Results will start appearing after three characters.
5. Click on the course in which you would like to enrol.
6. A pop-up modal window will appear. Select the desired section code ahttps://studentaccount.utoronto.ca/payment-deadlines-penalties/fall-winter-session-pay-or-defer/mong what's offered. Refer to above Section coding for information.
7. Click the ‘Enrol’ button.
8. If you have successfully enrolled in the course you will receive a success notice on the top right corner of your screen and the course will be listed under your currently enrolled courses.

3. To Drop a Course

1. On the Courses screen, click the gear icon on the top right corner of the course you want to drop.
2. Select “Drop Course” from the drop-down menu that appears.
3. On the course pop-up modal that appears, review the information presented and click ‘Drop Course’.
4. If you have successfully dropped the course you will receive a success notice on the top right corner of your screen and the course will no longer be listed under your currently enrolled courses.

Academic Deadlines: Please pay attention to academic dates for Last Day to Add, and Last Day to Drop HF and YF Courses without Academic Penalty. You will be responsible for any fees and academic penalties incurred if you do not drop your courses by the appropriate deadline. Pay close attention to the difference between refund deadlines and academic deadlines. It is strongly recommended that you refer to the fees website (www.fees.utoronto.ca) for more detailed information on fees and refunds.

Summer Courses Drop: For Summer courses, unless otherwise stated in the ‘Enrolment Notes’ of the course listing, the last date to add a course, withdraw from a course (drop without academic penalty) and to obtain a 100% refund (minus the minimum charge) is one calendar day per week of the published meeting schedule (start and end date) of the course as follows: One-week Summer course – 1 calendar day from the first day of class for the course; Two-week Summer course – 2 calendar days from the first day of class for the course, etc. up to a maximum of 12 calendar days for a 12 week course. This is applicable to all delivery modalities.

When you drop a course, ACORN will auto-recalculate your invoice. Tuition refund schedule can be found here: Current Fall-Winter Fee & Refund Schedules - Student Accounts - University of Toronto (utoronto.ca), select Toronto School of Theology on the link listed. 

As a non-conjoint student (occasional, CAS, DCS), you will register for classes by completing the Course Enrolment Form. You may find a list of courses on the website: Course Listing/Search | Wycliffe College Please take care to look into the method of delivery of the course and obtain necessary instructor approval if needed. They will be specified when you click into the class link. 

Some courses may offer more than one delivery method. You will be able to see that on the Course listing page of the chosen course. Please ensure that you indicate the one you would like to register for in the enrolment form. 

Instructions:

1. Do no fill in the student ID. Conjoint student do not have student IDs.
2. Fill in the year of the term you'd like to register for. 
3. Course: you can find the course code on the schedule
4. Section code: if the class is in the Fall, then input “F” as in first semester, if it’s in the winter, then input “S” as second semester. Or if it’s a year long course, input “Y”. For summer courses, refer to the online course listing. It is the last character of the course code.
5. Lecture Meeting Section: see course listing for meeting section offered. The coding is as listed: L0101 - In-Person, L6101-Online Asynchronous, L6201 Online-Synchronous, L3101 Hybrid. 
6. Course tile: you can find the title on the online course listing.

On the bottom of the form, print your full name. Select Part time (3 or less courses) or Full time (4 or more courses)

Sign and date. Return the signed form to wycliffe.registrar@utoronto.ca

To drop a course, please email the Registrar. 

Registration for Reading & Research Courses

Directed reading courses for basic degree students are exceptional. Students who wish to do a directed reading course in a specific area not covered in a regular TST course must first speak with the professor with whom they wish to do the course. If the professor is agreeable the student is required to complete the Reading & Research course registration form available on the Wycliffe College website (under Forms & Documents) or from the Registrar's office. The form is to be completed and signed by both the student and the instructor. It is then submitted to the Registrar who will enter the course on ROSI.

R&R courses are subject to the same registration and completion deadlines as regular courses.

Check academic dates for last day to submit a request Key Academic Dates | Toronto School of Theology (tst.edu). For Fall, it usually falls at the end of August, and mid-December for Winter term. The registration form can be found on TST website.

Advanced Degree students can take as many R&R courses as their program allows them to do. The registration procedure is the same as for Basic Degree students.

Registration for Basic Degree Summative Exercise/Thesis, MTSD ELM

Students are allowed to register for Summative exercise/thesis, or MTSD ELM throughout two terms or in one term. The two term option can only be Fall-Winter term. It cannot be Winter-Summer term. Students can also keep the registration in one term if planning to finish within one term. 

Guidelines and registration form for MTS SE/Thesis, MDiv Thesis, MTSD SE guideline and MTSD ELM can all be found in Documents & Forms. 

To register, students are required to complete the Basic Degree Summative Exercise/Thesis Registration form, or Experiential Learning Module Registration available on our website (under Documents & Forms). 

Please note: thesis, summative exercises and MTSD ELP are subject to the same registration deadlines as regular courses.

See Basic Degree Handbook section 7 Handbooks | Toronto School of Theology (tst.edu) 

1. Continuation of Registration Requirement 

It is crucial that a Basic Degree student maintain their registration according to the Handbook. Failure to register in the required timeframe will result in Construed withdrawal.

• MTS, MTS Development, MDiv, CAS, Non-conjoint students are required to take at least 1 course per academic year to maintain registration.
• Continued registration each term is required for CTS (Certificate of Theological Studies) students. Students are required to take a minimum of 1 course (1 X 0.5 FCE) each Fall and Winter semester. Students are required to be registered in consecutive academic years until completion, with the exception of approved Leaves of Absence. CTS students who do not take summer courses will have a placeholder (with no fee) to maintain their registration until they register again in the Fall.
• If you do not plan to take a course in an academic year (Fall and Winter term), you must submit an approved Leave of Absence Form

2. Construed Withdrawal

A student who does not register for courses in a given year, does not apply for a leave of absence, and does not apply for continuation of registration, may be deemed to have withdrawn from studies. If such a student decides at a later date to resume studies, he or she may be required to apply for re-admission, and re-admission will not be guaranteed.

3. Approved Leave of Absence

With the approval of the college of registration, a student in a conjoint basic degree program may be granted up to one calendar year of parental, health, or compassionate leave. This period of leave does not count towards the maximum number of years which the college may allow for the completion of a program. Leave of Absence Form for BD students.

4. Withdrawal

A student may withdraw from a program by application in writing to his or her college of registration and fill a withdrawal form.

If you have any questions or concerns, please email the registrar's office (wycliffe.registrar@utoronto.ca).

For Conjoint students, once you have added classes ACORN will generate an invoice. You are encouraged, when able, to pay your full invoice in August. The last days for payment usually falls on the end of September for Fall and mid-January for Winter. If your minimum tuition is not received by the FINCA date, your registration will be cancelled and all courses dropped.  

Minimum payment must be made and posted to student's ACORN account to complete registration. Students must have REG status by the Registration Deadline date in order to add or drop UTSU Extended Healthcare for domestic students, or UHIP for international students, and access some services provided by UofT. Depending on the method used to make payment it may take up to 10 business days for payments to show on the record, so early payment is recommended. If you miss the deadline you will need to visit the Registrar’s Office at Wycliffe College with proof of payment so we can register you officially on ROSI.

Make a Fee Payment Within Canada - Student Accounts - University of Toronto (utoronto.ca)

Make a Fee Payment From Outside of Canada - Student Accounts - University of Toronto (utoronto.ca)

For information on how to pay tuition see here.

You will know that your registration is complete if your status is shown as “Registered” in the “Course Enrolment” tab in ACORN. If your status says “Invited” or “INVIT” you are not registered and need to pay your fees so that you do not risk losing your courses. If you have paid your fees and it has not yet registered on ACORN, contact the Registrar’s office.

For non-conjoint students, in the 2 weeks after sending your registration form, you will receive an email with an invoice for the registration. The amount of your invoice is calculated as follows:

Tuition fee x courses + PT/FT incidental fee for the term or academic year + yearly system access fee 

Refer to Fees for exact amount. 

The payment can be made online following the link on the invoice, by your debit card or credit card. If you are planning to send a cheque to the college, please email the registrar's office so your online invoice can be marked to avoid double-charging. Completed payment is required for you to access course materials online and join the class.

1. Refunds

Financial adjustments for course or registration changes are based on this refund schedule: Current Fall-Winter Fee & Refund Schedules - Student Accounts - University of Toronto (utoronto.ca) go to Toronto School of Theology - All Colleges - Refund Schedule. It the students' responsibility to understand and handle the financial implication of their change of registration and courses. 

All refunds for conjoint students are processed in CAD and sent through direct deposit. Please ensure that's set up on your ACORN. If you are not able to set up direct deposits, please contact Student Accounts team for support. For each term, the University Registrar’s Office will review credit balances for non-OSAP students and will process refund requests as follows:

Fall term: End of October
Winter Term: End of March
Summer term: End of June

You can read more here: Request a Refund - Student Accounts - University of Toronto (utoronto.ca)

For non-conjoint students, refunds will be sent through original payment method.

2. Maintain Updated Address

Tax forms are sent to your address on file. Conjoint students must update their address on ACORN. Non-conjoint students should email the Registrar's office to update their address. 

3. Late Tuition Payment

There are administrative and academic consequences for late fee payment. Late tuition payment or account owning pass deadlines will incur monthly service charges (1.5% compounded - 19.56% per annum) and lead to further administrative and academic consequences, such as registration restriction, service suspension or outstanding accounts being transferred to debt collection agency. It is the students' responsibility to ensure that their tuition and fees are paid, and no outstanding balance remain pass deadlines. Read more through the links below:

Fee Payment & Service Charge Billing Deadlines - University of Toronto (utoronto.ca)

Restrictions on Past Due Accounts - Student Accounts - University of Toronto (utoronto.ca)

Students with outstanding financial obligations to the university must pay their fees in full before registering in the next academic session.

This deadline usually falls on early October for Fall and mid-late January for Winter. Registration for students who have not made the minimum required payment or have made OSAP deferral arrangements will be financially cancelled (FINCA). This means that students will not have an active registration for the term, and all selected courses will be dropped. You will have request re-instatement if you wish to re-enroll. There is an extra charge of $100 re-instatement fee. 

If you do not have an open registration, you may fall under one of the following categories: 
 

1. If you are an Advanced Degree student but does not see registration open, please ensure that you have submitted an annual report or required extension request for your candidacy or program. 
2. If you have an outstanding balance from previous academic year on your account, and you have not made the minimum payment to clear the hold. Please make the payment on ACORN to clear the financial hold, then email the Registrar's office to have your registration added manually. 
3. If you have not registered for any courses in the past academic year, you would not have been invited to register. Please contact the Registrar's office.
4. If you have 2 or more SDFs (course extensions) on your academic history, you are prevented from registering until they are cleared. This is to ensure that students are not overloaded with new assignments that prevent them from completing their previous works on time. 

If none of the above apply and you would to register, please email the Registrar's office for more details. 

Toronto School of Theology transcripts requests do not go through ACORN self-service / Parchment. Transcripts of Wycliffe students have to be requested through the webform: Transcript Request | Wycliffe College. Processing time is around 2 weeks. 

Students are able to print a copy of their unofficial academic record through ACORN. To print an unofficial copy of your academic history, navigate to the Academic History page via the left navigation. Click “Complete Academic History” towards the top of the page. See How-to | ACORN Help (utoronto.ca) for more help. 

Bursary amount are determined by the Bursary Committee upon receiving an application from the students prior to the application deadline for timely consideration of bursary. Students may continue to apply after the deadline but due to limited funds, consideration may not be guaranteed. 

Most commonly, basic degree students receive a percentage of discount on their tuition per course. The amount is determined by the discount ratio time number of courses in Fall and Winter. Students are encouraged to cover their full-tuition or minimum their full invoice minus the promised bursary amount to avoid any interest charge due to late payment. 

Advance degree student usually receive a lump sum scholarship for the whole academic year (Fall, Winter, Summer) in September, with the exception of DMin whose bursary is paid in the summer term, and some ThM students whose bursary is paid by course. Advance degree students may register without full tuition payment if the scholarship will cover full or partial tuition by requesting a financial arrangement to be entered onto their student account. If not asked, when the bursary is deposited at the end of September, it will cover outstanding tuition and student will be moved to "REG" automatically if the funds are sufficient.

The Bursary amount will be paid directly to the University of Toronto to be applied as payment against student's current tuition balance. Any positive balance on student's ACORN account will be refunded by the University in due course and sent via direct deposit (if set up), or student's current address as listed on ACORN. It is crucial and the responsibility of the students to keep ACORN address up to date. For non-conjoint students, please email the registrar to update your address. 

Bursary Payment Schedule:

1. 1st bursary payment: Fall and Winter bursary are paid together usually at the end of September, before October 15 (which is when unpaid balance start incur service charge/interest). The amount is determined by the course-load on the day the bursary amount is calculated (usually around September 20th).The award may be applied to courses taken at Wycliffe College and other Toronto School of Theology Colleges during the academic year (Fall and Winter term).
2. 2nd bursary payment: In the beginning of January, bursary amount will be reviewed again based on the student's course-load at the time. If students have additional courses added, more bursary will be paid out at the end of January. If the student has withdrawn from some classes and has a load smaller than the 1st bursary payment, the amount may be rolled-over to be used for any summer courses. Or the students will need to refund the college the amount owing. 
3. 3rd bursary payment: Late April, bursary amount will be reviewed again based on the student's Summer course-load and any previous drop/add for the Fall and Winter term. For the Summer term, the award may only be applied to Wycliffe courses.

Use case: 

• If a domestic student had 4 Fall courses and 4 Winter courses at 10% discount. The 1st bursary will be (4+4)*602*10%=481.6
• If the above student adds a Winter course afterwards, the 2nd bursary payment will be 1*602*10%=60.2
• If the above student drops 1 Winter courses from the original load of 4 Fall and 4 Winter course, the student would now have only 7 courses in total. The student needs to refund the College the unused amount which is  1*602*10%=60.2.
• The student may request this amount to be used for a Summer course, or the registrar will send an email invoice that can be paid by card online. Student may also refund the college by cheque if needed.
• If the student does not pay back the unused bursary, the bursary amount will be deducted from any future bursaries. It will be considered an outstanding balance until refunded to the college. This may impact graduation or transcript release. 

The University of Toronto processes all provincial financial aid such as OSAP. Please visit the following websites for information on OSAP and portal to submit forms for Out-of-province student aid. You may contact the university registrar's office for the status of your fund by submitting a ticket through their Service Portal, or call and email them with the contacts on the website. 

OSAP - University Registrar's Office (utoronto.ca)

Provincial and Territorial Student Aid Programs  - University Registrar's Office (utoronto.ca)

For students from the United States of America: The US Department of Education (USDE) has determined that the University of Toronto, which until now has been authorized to confirm your enrolment, can no longer report academic registration for Toronto School of Theology students. Also, no TST member college has been recognized by the USDE for this purpose. New US Direct Loans can no longer be made to TST students, and existing loans are subject to repayment.
 

Students are solely responsible for meeting the College’s graduation criteria, and must ensure that they have satisfied the College’s course and distribution requirements. The Registrar does not monitor students’ programs, but is always available for consultation. Faculty advisors also attempt to keep students on track towards their graduation requirements.
 

Before a degree or certificate may be granted, approval must be voted by the Academic Committee on behalf of the Board of Trustees. All debts to the College and the University of Toronto, including the University of Toronto Library, must be paid before the degree or diploma can be conferred.

Wycliffe College hosts one Summer convocation per academic year, usually in the month of May. Students may complete their program prior the end of the Winter term (January to April) but will not officially be conferred a degree until approved by the board and conferred during convocation. However, in between the times, students may request a Letter of Confirmation of Completion that states the completion of the program and date of conferral as proof of their completion of the program. 

Students, upon meeting or who expect to meet the graduation criteria prior to convocation, must apply to graduate. The digital form will be sent to students in February or March, or may be requested at any of the time of the year, via email to the wycliffe.registrar@utoronto.ca.