Registration Procedures & Policy

Use of ACORN/ROSI to register or enroll in courses means that you agree to abide by all the academic and non-academic rules and regulations of Wycliffe College and the Toronto School of Theology and that you assume the obligation to pay academic and incidental fees according to the policies and requirements that apply to you. Academic policies and procedures can be found in the TST Basic and Advanced Degree Handbooks (Handbooks | Toronto School of Theology (tst.edu)) as well as the Wycliffe College Calendar.

 

Important Resources and Links

• Course Listing/Search | Wycliffe College

• TST Course Listings

• Key Academic Dates | Toronto School of Theology (tst.edu)

• Registration Information | Toronto School of Theology (tst.edu)

 

• Documents and Forms | Wycliffe College

• Student Resources & Forms | Toronto School of Theology (tst.edu)

• Graduate Students: Information & Procedures | Toronto School of Theology (tst.edu)

• Handbooks | Toronto School of Theology (tst.edu)

 

• Financial Aid | Wycliffe College

• Wycliffe College - Fees

• TST Tuition Fees

• Home - Student Accounts - University of Toronto (utoronto.ca)

 

Contents on This Page

Registration Information

1. Course and Section Coding for In-Person, Remote and Online Courses
2. Key Add & Drop Dates
3. Registration Procedure for Conjoint Students on ACORN
4. Registration Procedure for Non-Conjoint Students: CAS, Occasional, DCS
5. Registration for Reading & Research Courses
6. Registration for Basic Degree Summative Exercise/Thesis
7. Making Payment Prior to Deadlines & Maintain Updated Address
8. Accessing Course Material
9. Cancelling your registration

 

Terminating or Suspending Registration - Continued Registration Requirement 

1. Continued Registration Requirement
2. Construed Withdrawal
3. Approved Leave of Absence
4. Withdrawal

 

Registration Information

 

1. Course and Section Coding for In-Person, Remote and Online Courses

2. Key Add & Drop Dates

View the full calendar here or on TST website:  Key Academic Dates | Toronto School of Theology (tst.edu)

It is the students' responsibility to mark and plan ahead of key dates to ensure course registration, payment, and other academic activities are completed in a timely manner. In each terms, these are the dates to specifically watch for as it has registration and financial implications. Read more on Student Account website. 

	Fall	Winter	Summer
Registration Opens for Fall-Winter, or Summer Courses  TST students can registration for courses via ACORN from this date.	Mid-July		Early April
Registration Deadline. Minimum payment* must be made and posted to student's ACORN account to complete registration. Students must have REG status by this date in order to add or drop UTSU Extended Healthcare and access some services provided by UofT. Depending on the method used to make payment it may take up to 10 business days for payments to show on the record, so early payment is recommended.	Early August	Early December
Last day for GCTS Office to receive complete and signed requests for activities such as Reading and Research (R&R) courses, Leave of Absence (LoA), Coursework Extension, BD students requesting to take Graduate level courses, Program Extension, Candidacy Extension etc.	Late August	Early December
Last day to add HF, HY, YF and YY courses Last day for students to add Fall (F) and Year- long; Fall-Winter (Y) courses via ACORN.	Early September, shortly after class starts	Early January, shortly after class starts	*
Financial Cancellation of Registration due to Non-payment (FINCA) Automatic cancellation of Registration for students who have not made the minimim required payment as shown on their invoice available via ACORN, or who have not made OSAP deferral arrangements.	Early October	mid-late January	Early July
Last Day to Drop HF and YF Courses without Academic Penalty* This the last day for students to drop the respective term courses without academic penalty. Courses dropped after this date will show on transcripts with a grade based on the work submitted. Students can drop courses via ACORN.	Mid-November	Mid-March	*

 

 

 

 

 

 

 

 

 

 

 

* For Summer courses, unless otherwise stated in the ‘Enrolment Notes’ of the course listing, the last date to add a course, withdraw from a course (drop without academic penalty) and to obtain a 100% refund (minus the minimum charge) is one calendar day per week of the published meeting schedule (start and end date) of the course as follows: One-week Summer course – 1 calendar day from the first day of class for the course; Two-week Summer course – 2 calendar days from the first day of class for the course, etc. up to a maximum of 12 calendar days for a 12 week course. This is applicable to all delivery modalities.

**Last Day to Drop HF and YF Courses without Academic Penalty is not the same day as last day to drop without financial penalty. See Refund page for more detailed schedule on financial implications.

 

3. Registration Procedure for Conjoint Students on ACORN

Conjoint students are students in MDiv, MTS, Certificate of Theological Studies, MA in Theological Studies, ThM, DMin, PhD in Theological Studies

By mid-July for Fall and Winter sessions(date varies by year), you will be able to register for courses via the web, by using ACORN (University of Toronto Student Information System). ACORN stand for Accessible Campus Online Resource Network.  

• This instruction applies to all courses except for Reading & Research courses, comprehensives, or thesis (see below instructions on how to register for R&R courses and thesis).
• For Basic Degree student, UofT full-time student status requires 4 or more courses/credits. Part-time students is defined as those who with a load of 3 or less courses.

Every student has an academic adviser who can advise on course selection. As a simple guide please use the worksheet for your program and try to complete courses in the suggested order. If you would like a new or an updated copy of your worksheet, please email the registrar's office (wycliffe.registrar@utoronto.ca). For example all MDIV students should try to begin with WYP1111HF Life Together, and MTS students should begin with the core required courses. Core courses beginning with 'WY' on the worksheet are Wycliffe required classes.

 

3.1. Log in and Update Information

1. Click on ACORN.
2. Click on "Login to ACORN".
3. Enter your UTORid/JOINid and password and click "Login".
4. Now you have access to ACORN. (N.B., more information can be found on U of T's ACORN How-To webpage)
5. If you want to update your address, telephone number or email, click on “Personal Information”.
6. You can exit the session at any time by clicking on “logout”.

 

3.1.1. Register for Courses

(Please note: more information can be found on U of T's ACORN How-To webpage)

1. Click on “Enrol & Manage”
2. At the top of the ‘Enrol & Manage’ screen choose the session tab you’d like to enrol courses in (e.g. 2022-2023 Fall/Winter)
3. Click on "Courses" under the session tab chosen in the previous step
4. Use the search field to search for courses by course code or title. Results will start appearing after three characters.
5. Click on the course in which you would like to enrol.
6. A pop-up modal window will appear. Select the desired section code ahttps://studentaccount.utoronto.ca/payment-deadlines-penalties/fall-winter-session-pay-or-defer/mong what's offered. Refer to above Section coding for information.
7. Click the ‘Enrol’ button.
8. If you have successfully enrolled in the course you will receive a success notice on the top right corner of your screen and the course will be listed under your currently enrolled courses.

 

3.1.2. To Drop a Course

1. On the Courses screen, click the gear icon on the top right corner of the course you want to drop.
2. Select “Drop Course” from the drop-down menu that appears.
3. On the course pop-up modal that appears, review the information presented and click ‘Drop Course’.
4. If you have successfully dropped the course you will receive a success notice on the top right corner of your screen and the course will no longer be listed under your currently enrolled courses.

 

Please note:

• Please pay attention to academic dates for Last Day to Add, and Last Day to Drop HF and YF Courses without Academic Penalty.
• Tuition refund schedule can be found here: Current Fall-Winter Fee & Refund Schedules - Student Accounts - University of Toronto (utoronto.ca), select Toronto School of Theology on the link listed. 
• For Summer courses, unless otherwise stated in the ‘Enrolment Notes’ of the course listing, the last date to add a course, withdraw from a course (drop without academic penalty) and to obtain a 100% refund (minus the minimum charge) is one calendar day per week of the published meeting schedule (start and end date) of the course as follows: One-week Summer course – 1 calendar day from the first day of class for the course; Two-week Summer course – 2 calendar days from the first day of class for the course, etc. up to a maximum of 12 calendar days for a 12 week course. This is applicable to all delivery modalities.

 

 

4. Registration Procedure for Non-Conjoint Students: CAS, Occasional, DCS

As a non-conjoint student (occasional, CAS, DCS), you will register for classes by completing the Course Enrolment Form. You may find a list of courses on the website: Course Listing/Search | Wycliffe College Please take care to look into the method of delivery of the course and obtain necessary instructor approval if needed. They will be specified when you click into the class link. 

Some courses may offer more than one delivery method. Please ensure that you indicate the one you would like to register for in the enrolment form. 

On the Enrolment Form, you will see 4 fields where you input course information. They are Course, section code, Lecture meeting section and course Title.  

1. Course: you can find the course code on the schedule
2. Section code: if the class is in the Fall, then input “F” as in first semester, if it’s in the winter, then input “S” as second semester. Or if it’s a year long course, input “Y”. For summer courses, refer to the online course listing. It is the last character of the course code.
3. Lecture Meeting Section: see course listing for meeting section offered. The coding is as listed: L0101 - In-Person, L6101-Online Asynchronous, L6201 Online-Synchronous, L3101 Hybrid. Refer to Course and Section Coding below for details.
4. Course tile: you can find the title on the online course listing.

On the bottom of the form, print your full name. Select Part time (3 or less courses) or Full time (4 or more courses)

Sign and date. Return the signed form to wycliffe.registrar@utoronto.ca

To drop a course, please email the Registrar. 

 

 

5. Registration for Reading & Research Courses

Directed reading courses for basic degree students are exceptional. Students who wish to do a directed reading course in a specific area not covered in a regular TST course must first speak with the professor with whom they wish to do the course. If the professor is agreeable the student is required to complete the Reading & Research course registration form available on the Wycliffe College website (under Forms & Documents) or from the Registrar's office. The form is to be completed and signed by both the student and the instructor. It is then submitted to the Registrar who will enter the course on ROSI.

R&R courses are subject to the same registration and completion deadlines as regular courses.

Check academic dates for last day to submit a request Key Academic Dates | Toronto School of Theology (tst.edu). For Fall, it usually falls at the end of August, and mid-December for Winter term. The registration form can be found at https://www.tst.edu/resources/Graduate%20%28AD%29%20Reading%20%26%20Research%20%281117%29%20Fillable_1.pdf

Advanced Degree students can take as many R&R courses as their program allows them to do. The registration procedure is the same as for Basic Degree students.

 

 

6. Registration for Basic Degree Summative Exercise/Thesis

Full guidelines for MTS SE/Thesis and MDiv thesis requirements are posted online. To register for a summative exercise or thesis, students are required to complete the Basic Degree Summative Exercise/Thesis Registration form available on our website (under Documents & Forms). Please note: thesis and summative exercises are subject to the same registration deadlines as regular courses.

 

 

7. Making Payment Prior to Deadlines & Maintain Updated Address

7.1. Making Payment Prior to Deadlines

For Conjoint students, once you have added classes ACORN will generate an invoice and minimum payment should be made by the Fall registration Deadline (usually in early August) to allow sufficient time for the money to reach your student account. 

Minimum payment must be made and posted to student's ACORN account to complete registration. Students must have REG status by the Registration Deadline date in order to add or drop UTSU Extended Healthcare and access some services provided by UofT. Depending on the method used to make payment it may take up to 10 business days for payments to show on the record, so early payment is recommended.

For information on how to pay tuition see here.

Late tuition payment or account owning pass deadlines will incur monthly service charges and lead to further administrative and academic consequences, such as registration restriction, service suspension or outstanding acconts being transferred to delt collection agency. It is the students' responsibility to ensure that their tuition and fees are paid, and no outstanding balance remain pass deadlines. Read more through the links below:

Fee Payment & Service Charge Billing Deadlines - University of Toronto (utoronto.ca)

Restrictions on Past Due Accounts - Student Accounts - University of Toronto (utoronto.ca)

 

For non-conjoint students, in the 2 weeks after sending your registration form, you will receive an email with an invoice for the registration. The amount of your invoice is calculated as follows:

Tuition fee x courses + PT/FT incidental fee for the term or academic year + yearly system access fee 

Refer to Fees for exact amount. 

The payment can be made online following the link on the invoice, by your debit card or credit card. If you are planning to send a cheque to the college, please email the registrar's office so your online invoice can be marked to avoid double-charging. Completed payment is required for you to access course materials online and join the class.

 

7.2. Refunds

All refunds for conjoint students are processed in CAD and sent through direct deposit. Please ensure that's set up on your ACORN. If you are not able to set up direct deposits, please contact Student Accounts team for support. For each term, the University Registrar’s Office will review credit balances for non-OSAP students and will process refund requests as follows:

Fall term: End of October
Winter Term: End of March
Summer term: End of June

You can read more here: Request a Refund - Student Accounts - University of Toronto (utoronto.ca)

For non-conjoint students, refunds will be sent through original payment method.

 

7.3. Maintain Updated Address

Tax forms are sent to your address on file. Conjoint students must update their address on ACORN. Non-conjoint students should email the Registrar's office to update their address. 

 

8. Accessing Course Material

For Conjoint students, after the course is on Querucs, you will be added into the course automatically from your registration. https://q.utoronto.ca/ 

For non-conjoint students, close to the start of the course, you will be given log-in information to the University of Toronto learning system called “Quercus” and gain access to course materials.

In the meantime, students will be able to find the syllabus for most courses on the course listing on the Wycliffe website and may review the readings ahead of class time or complete any work required before the class starts. You may also contact the instructor for more information.

 

9. Cancelling your registration

To cancel registration in a particular session you need to drop all of your courses. To drop courses, you must login to ACORN. When you drop your last course, you will be asked if you want to cancel your registration. Cancelling your registration will block course enrolment privileges for that particular session. 

To avoid a minimum charge, drop all of your courses before the academic session begins.

If you drop all courses on or after the first day of the academic session, the University will charge you a minimum charge. Please note that you may incur more charges if you drop your classes after a certain date. 

Read more on Student Account website. 

 

Terminating or Suspending Registration

See Basic Degree Handbook section 7 Handbooks | Toronto School of Theology (tst.edu) 

1. Continued Registration Requirement 

It is crucial that a Basic Degree student maintain their registration according to the Handbook. Failure to register in the required timeframe will result in Construed withdrawal.

• MTS, MDiv students are required to take at least 1 course per academic year to maintain registration.
• Continued registration each term is required for CTS (Certificate of Theological Studies) students. Students are required to take a minimum of 1 course (1 X 0.5 FCE) each Fall and Winter semester. Students are required to be registered in consecutive academic years until completion, with the exception of approved Leaves of Absence. CTS students who do not take summer courses will have a placeholder (with no fee) to maintain their registration until they register again in the Fall.
• For all other BD programs, if you do not plan to take a course in an academic year (Fall and Winter term), you must submit an approved Leave of Absence Form

 

2. Construed Withdrawal

A student who does not register for courses in a given year, does not apply for a leave of absence, and does not apply for continuation of registration, may be deemed to have withdrawn from studies. If such a student decides at a later date to resume studies, he or she may be required to apply for re-admission, and re-admission will not be guaranteed.

 

3. Approved Leave of Absence

With the approval of the college of registration, a student in a conjoint basic degree program may be granted up to one calendar year of parental, health, or compassionate leave. This period of leave does not count towards the maximum number of years which the college may allow for the completion of a program. Leave of Absence Form for BD students.

 

4. Withdrawal

A student may withdraw from a program by application in writing to his or her college of registration and fill a withdrawal form.

 

 

If you have any questions or concerns, please email the registrar's office (wycliffe.registrar@utoronto.ca).