Registration Procedures & Policy

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Use of ACORN/ROSI to register or enroll in courses means that you agree to abide by all the academic and non-academic rules and regulations of Wycliffe College and the Toronto School of Theology and that you assume the obligation to pay academic and incidental fees according to the policies and requirements that apply to you. Academic policies and procedures can be found in the TST Basic and Advanced Degree Handbooks (Handbooks | Toronto School of Theology (tst.edu)) as well as the Wycliffe College Calendar.

 

Registration Procedures

These procedures apply to the following programs: MDivMTS, Certificate of Theological StudiesMA in Theological StudiesThMDMinPhD in Theological Studies. For all other Wycliffe programs, the Registrar will contact students directly with registration procedures for their program.

By mid-July (date varies by year), you will be able to register for courses via the web, by using ACORN (University of Toronto Student Information System). ACORN stand for Accessible Campus Online Resource Network.  

  • This instruction applies to all courses except for Reading & Research courses, comprehensives, or thesis (see below instructions on how to register for R&R courses and thesis).
  • For Basic Degree student, UofT full-time student status requires 4 or more courses/credits. Part-time students is defined as those who with a load of 3 or less courses.

Every student has an academic adviser who can advise on course selection. As a simple guide please use the worksheet for your program and try to complete courses in the suggested order. If you would like a new or an updated copy of your worksheet, please email the registrar's office (wycliffe.registrar@utoronto.ca). For example all MDIV students should try to begin with WYP1111HF Life Together, and MTS students should begin with the core required courses. Core courses beginning with 'WY' on the worksheet are Wycliffe required classes.

 

Course and Section Coding for In-Person, Remote and Online Courses

Find course schedule here: Course Listing | Wycliffe College. (More courses will be added and class time may be updated)

  • MDIV and MTS students are allowed to take 1000, 2000, and 3000 level classes.*
  • Advanced graduate students should be taking 5000 or 6000 level classes.

Section Coding There are four categories for course delivery:

  1. In-Person if the course requires attendance at a specific location and time for some or all course activities. These courses will have section codes starting in 0 or 4.
  2. Online – Asynchronous if the course has no requirement for attendance at a specific time or location for any activities or exams. These courses will have the section code starting with 61.
  3. Online – Synchronous** if online attendance is expected at a specific time for some or all course activities, and attendance at a specific location is not expected for any activities or exams. These courses will have the section code starting with 62.
  4. Hybrid if the course requires attendance at a specific location and time, however 33-66% of the course is delivered online. If online attendance is expected at a specific time, it will be in place of the in person attendance. These courses will have the section code starting with 31.

Some courses may offer more than one delivery method please ensure that you have the correct section code when registering via ACORN. You will not be permitted to switch delivery method after the last date to add a course for the given semester.

 

*In exceptional circumstances, an MDIV or MTS student can apply to take a 5000 or 6000 level class with permission from the Graduate Centre for Theological Studies (GCTS) The form to request access to a 5000 level class can be found on the TST website (Resources & Forms | Toronto School of Theology (tst.edu)).

**To join a class through remote synchronous means, you will require a webcam and microphone. Laptops have these by default. If you have a desktop you will need to purchase a webcam (webcams come with built in microphone). A link on how to use Zoom: https://support.zoom.us/hc/en-us/articles/206618765-Zoom-VideoTutorials. The same expectations for student engagement and participation which applies to in-class learning also apply to remote or synchronous learning situations.  In order to get the most out of the course and in respect for their fellow students, students should set aside the time for Zoom when they are able to focus exclusively on the Zoom session.  Multi-tasking would be detrimental to the learning community.  We recommend finding a quiet space where you will not be interrupted.  We also encourage students to avoid browsing the web or looking at other sites while attending the zoom session. Students who log into the Zoom site but do not contribute during discussion times and are not visible through live video will not be counted as participating in the class.

Remote synchronous ONLY class , including your participation, will be recorded on video and will be available to students registered in the class for viewing remotely after each session. Course videos and materials belong to your instructor, the College, and/or other sources depending on the specific facts of each situation, and are protected by copyright. Do not download, copy, or share any course or student materials or videos without the explicit permission of the instructor. For questions about recording and use of videos in which you appear please contact your instructor. 

 

Key Add & Drop Dates

View the full calendar here or on TST website:  Key Academic Dates | Toronto School of Theology (tst.edu)

It is the students' responsibility to mark and plan ahead of key dates to ensure course registration, payment, and other academic activities are completed in a timely manner.

 

Step-by-Step Instructions for Using ACORN

1. Click on ACORN.

2. Click on "Login to ACORN".

3. Enter your UTORid/JOINid and password and click "Login".

Now you have access to ACORN. (N.B., more information can be found on U of T's ACORN How-To webpage)

If you want to update your address, telephone number or email, click on “Personal Information”.

If you a non conjoint student i.e. a certificate or diploma student or an occasional student  you will not have access to ACORN or ROSI. The Registrar's office will contact you with how to register for courses individually.


You can exit the session at any time by clicking on “logout”.

 

 

Register for Courses

(Please note: more information can be found on U of T's ACORN How-To webpage)

1. Click on “Enrol & Manage”

2. At the top of the ‘Enrol & Manage’ screen choose the session tab you’d like to enrol courses in (i.e. 2022-2023 Fall/Winter)

3. Click on "Courses" under the session tab chosen in the previous step

4. Use the search field to search for courses by course code or title. Results will start appearing after three characters.

5. Click on the course in which you would like to enrol.

6. A pop-up modal window will appear. Select the desired section code among what's offered. Refer to above Section coding for information.

7. Click the ‘Enrol’ button.

8. If you have successfully enrolled in the course you will receive a success notice on the top right corner of your screen and the course will be listed under your currently enrolled courses.

 

To Drop a Course

1. On the Courses screen, click the gear icon on the top right corner of the course you want to drop.

2. Select “Drop Course” from the drop-down menu that appears.

3. On the course pop-up modal that appears, review the information presented and click ‘Drop Course’.

4. If you have successfully dropped the course you will receive a success notice on the top right corner of your screen and the course will no longer be listed under your currently enrolled courses.

Please note:

  • Please pay attention to academic dates for Last Day to Add, and Last Day to Drop HF and YF Courses without Academic Penalty.
  • Tuition refund schedule can be found here: Current Fall-Winter Fee & Refund Schedules - Student Accounts - University of Toronto (utoronto.ca), select Toronto School of Theology on the link listed. 
  • For Summer courses, unless otherwise stated in the ‘Enrolment Notes’ of the course listing, the last date to add a course, withdraw from a course (drop without academic penalty) and to obtain a 100% refund (minus the minimum charge) is one calendar day per week of the published meeting schedule (start and end date) of the course as follows: One-week Summer course – 1 calendar day from the first day of class for the course; Two-week Summer course – 2 calendar days from the first day of class for the course, etc. up to a maximum of 12 calendar days for a 12 week course. This is applicable to all delivery modalities.

 

 

Registration for Reading & Research Courses

Directed reading courses for basic degree students are exceptional. Students who wish to do a directed reading course in a specific area not covered in a regular TST course must first speak with the professor with whom they wish to do the course. If the professor is agreeable the student is required to complete the Reading & Research course registration form available on the Wycliffe College website (under Forms & Documents) or from the Registrar's office. The form is to be completed and signed by both the student and the instructor. It is then submitted to the Registrar who will enter the course on ROSI.

R&R courses are subject to the same registration and completion deadlines as regular courses.

Check academic dates for last day to submit a request Key Academic Dates | Toronto School of Theology (tst.edu). For Fall, it usually falls at the end of August, and mid-December for Winter term. The registration form can be found at https://www.tst.edu/resources/Graduate%20%28AD%29%20Reading%20%26%20Research%20%281117%29%20Fillable_1.pdf

Advanced Degree students can take as many R&R courses as their program allows them to do. The registration procedure is the same as for Basic Degree students.

 

 

Registration for Basic Degree Summative Exercise/Thesis

Full guidelines for MTS SE/Thesis and MDiv thesis requirements are posted online. To register for a summative exercise or thesis, students are required to complete the Basic Degree Summative Exercise/Thesis Registration form available on our website (under Documents & Forms). Please note: thesis and summative exercises are subject to the same registration deadlines as regular courses.

 

Making a payment:

Once you have added classes ACORN will generate an invoice and minimum payment should be made by the Fall registration Deadline (usually in early August) to allow sufficient time for the money to reach your student account. 

Minimum payment must be made and posted to student's ACORN account to complete registration. Students must have REG status by this date in order to add or drop UTSU Extended Healthcare and access some services provided by UofT. Depending on the method used to make payment it may take up to 10 business days for payments to show on the record, so early payment is recommended.

For information on how to pay tuition see here.

 

 

Declaring A Leave of Absence for Basic Degree Student

A student who does not register for courses in a given year, does not apply for a leave of absence, and does not apply for continuation of registration, may be deemed to have withdrawn from studies. If such a student decides at a later date to resume studies, he or she may be required to apply for re-admission, and re-admission will not be guaranteed.

  • Continued registration is required for CTS (Certificate of Theological Studies) students. Students are required to take a minimum of 1 course (1 X 0.5 FCE) each Fall and Winter semester. Students are required to be registered in consecutive academic years until completion, with the exception of approved Leaves of Absence.
  • For other BD programs, if you do not plan to take a course in an academic year (Fall and Winter term), you must submit an approved Leave of Absence Form.

With the approval of the college of registration, a student in a conjoint basic degree program may be granted up to one calendar year of parental, health, or compassionate leave. This period of leave does not count towards the maximum number of years which the college may allow for the completion of a program. Leave of Absence Form for BD students.

 

 

Other Important links

If you have any questions or concerns, please email the registrar's office (wycliffe.registrar@utoronto.ca).